2019 KWB Blog Entry: How to Prepare and Submit a Good Proposal

2019 KWB Blog Entry: How to Prepare and Submit a Good Proposal

Various guides are provided to help potential presenters develop an effective proposal for the 2019 KWB Research Summit. Be sure to read through all of the information in this section to ensure you understand what needs to be done and when. The session type descriptions will be helpful to you as you shape your submission.

Have a question? Review the FAQs or comment with your own question.

Step 1. Review the possible three (3) tracks and identify which track you will submit a proposal:

  1. Research Papers - Share the results of a qualitative and/or quantitative research study related to the research agendas of the Research Centers, grant-funded projects supported by the Office of Scholarship Support, or campus-based research. This would include Research Fellowship funded projects.
  2. Innovative Practice Papers - Provide the opportunity for discussions of a project, program, or practice tool/strategy related to the research agendas of the Research Centers or action research conducted by faculty/students/alumni at local campuses.
  3. Practitioner Workshops - Provide the opportunity for a longer (60 minutes), more in-depth experience and active participation in an innovative educational practice or teaching and learning tool. We are particularly interested in workshops that encourage and support scholarship.

Step 2. Compile the following information in a word processing document to prepare your proposal.

You will submit a one-page single-spaced proposal and can submit one additional document with supporting tables, figures, and references.  We recommend using word to write your proposal; you can submit a word or pdf document.

Title of Presentation

Please select a title that accurately describes your presentation content. Please use title capitalization for your proposal title.

Proposal Document Text

Proposals will differ based on the track you submit under. Below are recommendations for writing a good proposal.

  • Identify or discuss the goals of the presentation.  What are the learning outcomes?
  • Research presentations should include a brief, concise description of context, questions, methods, results, conclusions, and a discussion/interpretation.
  • Practitioner Workshops should be designed with specific, identifiable learning outcomes with in-class opportunities to support collaborative and/or interactive group activities.
  • Discuss the importance of the presentation.

    • Give a clear statement of what participants will learn from this presentation
    • Persuade the proposal reviewers and conference attendees that you are going to present something unique, valuable and engaging
    • Indicate who might benefit from the presentation, such as

      • Institution Type: K-12, Higher Ed, Industry, Government, Other
      • Audience Level: All, Expert, Intermediate, Novice
      • Target Audience: Administrators, Design Thinkers, Faculty, Instructional Support, Students, Training Professionals, Technologists, Researchers, All Attendees, Other
    • Discuss the timeliness and relevance of this presentation.
  • Proposals should be concisely written, accurate, self-contained, and coherent
  • Use a clear and direct writing style with active voice rather than passive
  • List what materials—slides, handouts, web links—will be provided during the presentation, particularly if applying for the workshop presentation
  • Demonstrate an engagement strategy.  Give participants a good idea of the content and format of your presentation. Note: Presenters should include active engagement methodology during presentations to encourage audience/participants to ask questions. Remember this is a virtual event!
  • Please make sure you check your work for grammar, spelling, and punctuation.

Proposals do not have specific content or section requirements. Researchers are encouraged to format their proposal as best fits their presentation. As a guide, the KWBA committee suggestions on components/principles found within effective presentations are:

Research Paper

Innovation Practice Paper

Practitioner Workshop**

·   Brief review of current literature

·   Research questions

·   Methodology

·   Results*

·   Significance/contribution of the study findings*

- Description of strategies for engaging the participants

·   The current state of target practitioner problem or topic

·   Project/program/tool/strategy used to address this

-   Development or application of program, project, or tool/strategy. 

·   Significance/contribution of the innovation*

- Description of strategies for engaging the participants

·   Learning objectives

·   Value of learning objectives to attendees

·   Description of innovative educational practice or teaching and learning tool to be shared

·   Description of the collaborative and/or interactive group activities

*If a project is still in development or preliminary findings, state this, do not include results, and provide anticipated contributions

**if developed or drafted, included any worksheet or training materials in the additional documentation.

Formatting Guidelines

  • Proposals should be prepared in MS Word (DOC or DOCX) or Adobe (PDF) format
  • So that proposals can be blind reviewed, author-identifying information (name of author, name of institution) is not to appear in the proposal document or in the saved file name.
  • Please save files as: Type_Keyword_KWBRS19 (e.g. Reserachpaper_EducationalTechnoplogy_KWBRS19.doc or Workshop_WritingforPublication_KWBRS19.pdf)
  • Use Times New Roman 12‐pt font
  • Set all margins at 1”
  • Single-space the proposal and leave a line blank between paragraphs, headings and text, tables, etc.
  • If at all possible, tables and figures should be inserted into the manuscript/proposal of the text at or near the first mention of the table or figure in the manuscript/proposal.
  • Center and bold section headings
  • Proposals are limited to one page plus one additional document for references, tables, and appendices (if needed).
  • Use the Publication Manual of the American Psychological Association (6th edition) for all references and citations.

Proposal peer-reviews criteria:

Once you have a proposal, try completing your own pre-review against the criterion for presentations provided below.  Proposals will not be reviewed for the presence or absence of specific components, such as sample, but instead how well the proposal demonstrates various criterions of exemplary presentations.  In other words, these criteria are not expected to be sections of the proposal but demonstrated by the proposal overall. These are, but not limited to, the following:

  • Relevance to the conference; alignment to the University research agendas, programs of study, or mission
  • Clarity of writing
  • Visible, Valuable, and Viable

    • Clear learning objectives
    • Significant of contribution to the field/practice/attendee
    • Competence in topic or strategy to deliver a workshop
  • Audience appeal and topic saturation
  • Interactivity  and active engagement (particularly for workshops)
  • Relevance and timeliness to the field or practice
  • Rigor of research questions, innovation, or workshop training.

Step 3: Login to InfoReady

After you log in, you will be able to submit a proposal by clicking on “Apply” on the right menu.

You can save and return to finish your application, but don't forget to return and submit!

Notifications are sent to the person who submits the application.  All submissions will receive a decision notification email.

Step 4: Submit your proposal

Now you are ready to submit your application. In the first section, including information about yourself, such as UOPX affiliation

In the second section include information about your proposal:

Proposal Title

Use the same title as in your proposal document.

Proposal Abstract

Please do not include your name/identifying information. Be sure to align your abstract with any special requirements outlined in the session type requirements. The presentation abstract should contain a maximum of 75 words. Keep the abstract short and to the point. Since a broad audience will view your abstract you should spell out all acronyms. If accepted, the abstract may be published on the website in conjunction with a program agenda or conference proceedings.

Relevant Track

Please select the single track that most closely aligns with your proposal. If you are unsure, check the suggested keywords and select the track with the keywords that most closely align with your proposal.


Using the “Keywords” field in the submission process, select relevant keywords from the suggested keywords list.

Upload files

Upload your proposal document and any supporting documentation.

Make sure to check the acknowledgment and click submit by the deadline!

About the Author



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