CR Review Process

CR Review Process

Overview

The CR process consists of three parts: a feasibility review,  a study plan, and study progress reports.  Researchers, including student dissertation studies, are encouraged to work with a University Research Center at any point, from developing their prospectus to their data collection.  Examples of University Research Center support include, but is not limited to, being a fellowship or project associated with a center or group, helping develop a research team, providing a peer-review of the study plan, or providing a letter of support. 

Make sure to review the FAQs; questions highlighted in yellow are particularly of interest to UOPX doctoral students.  

Part 1: Feasibility Review

In part 1, researchers who are interested in using the University of Phoenix as a sampling site or data set must submit a one-page study prospectus for a feasibility review by the Committee on Research co-chairs.  The feasibility review has two, separate goals:

  1. Provide guidance on the perceived success of the study in accessing the sample or data set and the research questions being of interest to the University.
  2. Provide guidance to the researcher for locating support to develop or align their research project to current research projects or labs in the University Research Centers or colleges/schools.  Emerging researchers, particularly UOPX doctoral students who are developing a dissertation topic, are encouraged to use this resource.

Review the FAQs and familiarize yourself with the application and types of eligible studies before submitting.  A feasibility feedback letter does not guarantee that your research will be successful in securing full approval. It simply provides the researcher with an initial review that the research population or data is available and the research study is aligned with the University. A fully approved study is dependent on the researcher(s)' ability to submit a competent, quality study plan and secure site permissions.

A feasibility review provides feedback on three aspects of a study prospectus:

  1. oversampling or research area saturation based on current projects at the University,
  2. quality and appropriateness of the research questions, and
  3. the benefit of the study to the University, including alignment to current initiatives and research agendas.

Additional Important Details:

The Committee on Research only facilitates initial contact between researchers and the internal staff who oversee the targeted sample or dataset.  CR does not manage data collection. The researcher is responsible for working to secure permissions and the staff who oversees the targeted sample or data set can choose to decline participation.

Studies that do not need COR approval, identified during the feasibility review, will receive an exempt letter and researchers do not need to complete the COR process.

Timeline: the feasibility review generally takes 1-3 weeks depending on staff demands.  

When to submit: Students interested in using the University as a sample or data site should submit for a feasibility review when preparing their prospectus/precis paper. UOPX affiliates are encouraged to submit for a feasibility review before applying for UOPX fellowships or grants. 

Part 2: Study Plan

In the second part, researchers work independently to secure site permissions and develop their study plan. A full study plan will include:

  1. a shortened research proposal, including a brief literature review, research questions, and methodology,
  2. a copy of surveys instruments, interview script, or similar study artifacts,
  3. a copy of the recruitment script, if applicable,
  4. a letter of site permission approval by the internal staff member who will support the data collection process,
  5. a copy of their study prospectus and feasibility review, 
  6. If UOPX doctoral student: a copy of QRM approval,
  7. If applicable: a copy of the letter of support from a University Research Center chair.

The study plan will receive a research peer review and legal review before full approval.  If the project is associated with a research center, the center chair letter of support will replace a research peer-review; UOPX doctoral students may submit a copy of their QRM approval in place of a research peer-review.  If you have other internal support beyond site permissions that could serve as a peer-review, reach out to us to discuss this ahead of time.  

Potential outcomes of COR include: 1) approve, which will require a signed MOU, 2) defer, which allows for resubmission of the study plan, or 3) deny, which means the study cannot be resubmitted for consideration.  Studies that have deviated from the plan presented in part 1 (study prospectus and feasibility review) may not be successful in securing approval or deferment.  

Timeline: this part is dictated by the pace of the study plan development.  Once a study plan is submitted, a final outcome takes 1-3 weeks, depending on staff demands.  

When to submit: researchers should submit when they have developed the full study plan.  Applications with outdated supporting documents may be returned.  Site permission or support letters should be within 3 months and feasibility reviews and QRM approval should be within 6 months. Full approval is required before starting data collection. Students: see the FAQs for suggested timelines. 

Part 3: Study Progress (Data Collection)

In order to remain in good standing with an approved study plan, researchers must submit a copy of their IRB approval within 3 months of approval and a study report within 12 months of approval.  IRB is required before beginning data collection. Any major changes, such as new research questions or surveys, must be filed and may result in an additional review.

Contact:

For additional information about this policy, contact cor@phoenix.edu

Additional Details:

Your study materials are submitted for review using an application management tool called InfoReady.  You can start and save an application.  Use this feature to plan ahead by starting an application and familiarizing yourself with what you will need to submit.