KWB Questions and Answers

KWB Questions and Answers

Below are questions submitted to the Office of Scholarship Support about this year's KWB Research Summit.  

Don't see your question?  Email us at or look for a thread in the Discussion Forum!

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General Questions

Q: Will presenting count towards my faculty credentials?

A: Yes, you can list it as a scholarship activity. Attending can count towards yearly engagement if you register and are a SAS dissertation chair.

Q: Can I get a course, CE, or scholarship credit for attending?

A: At this point, we do not have the ability to certify participation or attendance, however, we hope you will find attending provides you with exciting exposure to research, practice innovations, and professional development workshops. 

Q: Can I apply for an honorarium for presenting?

A: No, this is a University sponsored event

Q: Is travel required?

A: No, the conference is virtual this year

Q: Do I have to present to attend?

A: No, we welcome all to attend.

Platforms and Presentations:

Q: Must I present using PowerPoint? What type of presentation formats are accepted? 

We aim to give the presenter control over your presentation format and you could choose to present a poster- walking through the sections as you would if someone was to stop by- or in a PowerPoint format. a Prezi, an InfoGraphic, or a different way we haven't thought of yet!  You should use the format that best fits your topic, provides information/learning, and is engaging.  You could also integrate the chat feature through posting questions or pop-surveys.  

Q: What platform will the conference use?  

A: The committee is still testing various platforms available to the University and considering external platforms. As soon as we have finalized one, we will share information.  

Q: Does the “virtual presentation” entail logging into a platform (Zoom, Shindig, etc) and presenting your research with a camera, audio, etc?

Yes, this is exactly it.  While we are still finalizing the exact platform, users will join online to present and participate.  You may need to log in but it might be as simple as providing your name.  We are striving to make this an easy, engaging, and enjoyable online experience. 

Presenters will be provided with information on the presentation format, tips, and you can tailor this as needed for your talk.  We expect the presentation to be a video call experience but understand if there are technical difficulties that limit this interaction format. 

Q: Does the presentation remain static and those who “attend” will click and read.

The presentation will be live.  There will be conference proceedings associated with the conference where users can choose to upload materials for others to review after the conference or if they are unable to attend your presentation.  This part would be static. 

Q: What will presentations look like? Can users talk to each other and share files?

A: We are still finalizing the platform so cannot definitely answer these questions yet.  We are striving for live video presentation rooms, presentations that allow for questions or at minimum a chat feature, and will be utilizing the Hub and other technology to share materials with users.  

Submitting Proposals

Q: I have not yet submitted, should I wait to submit?

A: If you have already set up your InfoReady account, please submit as soon as you are ready. If you have not yet set up an account, we highly recommend that you wait until you have access to your UOPX email account before submitting as you will need to enroll and verify using your UOPX email. 

Q: I am not able to access my verification email to finish creating my account, and thus submit a proposal.  What can I do?

A: There are two options.  If you can wait to submit, proceed with Option 1. 

  • Opt. 1:  Wait until you can access your faculty email, locate the verification email, and verify. Your verification email will not expire. 
  • Opt. 2: Contact from your personal email with the following information: First and last name, email address associated with their user account.   The InfoReady support team will manually verify your account and send you a temporary password. You will then be able to log in and submit an application.  

Q: I can now access my UOPX email but cannot locate the account verification email from InfoReady.  What can I do?

A: Contact from your personal email with the following information: First and last name, email address associated with their user account.   The InfoReady support team will manually verify your account and send you a temporary password. You will then be able to log in and submit an application.  

Q: Are full-time staff faculty eligibility to submit proposals?

A: Yes! But, we recommend clearing any time attending during work hours with your manager.

Q: If accepted, do I need to submit a full paper?

A: No, you do not need to submit a full paper.  However, there will be space to upload a copy of your presentation or paper to share with attendees.

Q: Does my research need to be completed?

A: No, concept papers, projects in development, or preliminary findings are acceptable.  

Q: Can I present something I have presented or published elsewhere?

A: Yes, it does not need to be "new".  Similarly, if you have an old project you think would be of interest, brush it off and submit!

Q: It notes in the submission/formatting, Proposals should be shingle space, but double space between paragraphs, heading and the text or tables. This is confusing as does it mean single space the text within the paragraph? 

A: Single space the whole document, just put an extra line between paragraphs (i.e., hit enter twice), so there is a blank line between paragraphs.  

Q: It notes the proposal should be ONE PAGE plus references. Does this mean the entire proposal and tables are on only ONE page and the references are on a second page.

The body of your proposal should be one page, but you can submit one additional document with tables, figures, and/or references.  Make sure to title your table/figures using the same nomenclature in both documents so that the reviewer can easily reference it, and make sure there is no identifying information in either document. 

Tables and figures can be inserted into the manuscript/proposal of the text at or near the first mention of the table or figure in the manuscript/proposal, or in the additional document that includes references. It is recommended that tables or figures you think are critical to your proposal be in the one-page proposal and not a supporting document (or at least summarized) as the supporting documentation may or may not be reviewed (reviewer discretion).  

Q: If I am submitting a research paper, I am to discuss only the results of the research?  

Your proposal should be an overview of your research project- so a short literature review, the problem statement and research questions, methodology, and results.  

Q: What needs to be included in a proposal?

Proposals do not have specific content or section requirements.  Researchers are encouraged to format their proposal as best fits their presentation.  As a guide, the KWB committee suggestions on components/principles found within effective presentations are: 

Research Paper

Innovation Practice Paper

Practitioner Workshop**

·   Brief review of current literature

·   Research questions

·   Methodology

·   Results*

·   Significance/contribution of the study findings*

-Description of strategies for engaging the participants

·   The current state of target practitioner problem or topic

·   Project/program/tool/strategy used to address this

-   Development or application of program, project, or tool/strategy. 

·   Significance/contribution of the innovation*

- Description of strategies for engaging the participants

·   Learning objectives

·   Value of learning objectives to attendees

·   Description of innovative educational practice or teaching and learning tool to be shared

·   Description of the collaborative and/or interactive group activities

*If a project is still in development or preliminary findings, state this, do not include results, and provide anticipated contributions

**if developed or drafted, included any worksheet or training materials in the additional documentation. 

Read this news article on the upcoming deadline, including tips for writing a good proposal. 

Q.  What will be reviewed?

The peer-review form is still being developed but focus on three Vs: visible, value, and viable.  Is your proposal clearly written, aligned to KWB, and the learning objectives are visible?  What is the value to the field, practice, or attendee?  Is the project sufficiently developed or workshop planned out to be viable?  

Q: After going to the location mentioned in the call, I see no place to submit.  Help! 

A: There are two possible issues.  

1) Make sure to log in to InfoReady. Then you will see an "apply" button on the right side.  

2) There was a bad link being shared early on that only allowed people to see the submission page but not to submit, and you may have it.  Make sure you are at the right page.   You can do this by clicking on the home menu option then the KWB call, or by clicking here:  KWB submission homepage

Q: I have been trying to create an account so I may submit a proposal through InfoReady.  However, each time I make the attempt to do so, I keep getting an error stating the domain is incorrect.  Why?

A: Make sure you are using an or email account.  If you do not have one reach out to

Q: Can I propose a workshop that is not directly related to teaching and learning but teaches a research skill or topic, like big data or how to use NVivo?

A: Yes!  If space becomes limited, priority may be given to teaching and learning focused workshops but we welcome all workshop topics.  Your workshop needs to be interactive and have clear learning goals.  Carefully consider if you should apply for a workshop or paper track.  For example, if you want to present on current trends in markets and best datasets, this might be better as a paper than a workshop, if there is little interactive component.  

Q: I received an email announcement about the call that said to submit to OSS. Is this correct?

A: We have a new application management tool and no longer are taking proposals manually through the OSS inbox.  A couple of the early communications had older submission information in it.  All proposals need to be submitted through the InfoReady application page for KWB here. We will be using InfoReady for almost all of our grant and research applications in the future, so make sure to set up an account with your UOPX email. 

Q: Can I present work I do as part of my professional activities or work?

A: Yes!  As a rule of thumb, we encourage you to make sure you have permission to share it in a public space. 

Q: Can I present my dissertation research?

A: KWB Research Summit is an excellent opportunity to apply to share your doctoral study and receive feedback. (Doctoral studies are not distinguished from other proposals and receive the same review process.)

Q: Can I have co-applicants?

A: Yes.  If your proposal is accepted we will confirm your research team. 

Q: If selected, are there two categories—poster presentation and oral?

Everyone who is selected to present will be given a time slot to present live, i.e., orally.  The platforms we are looking at would allow the presenter to have presentation controls and you would present from your personal desktop, but this could change slightly.  (Psst!  Never done this before?  That is okay!  Many of us are new to online conferencing). 

Q: I would like to present a workshop on something in the classroom.  Do I need approval?

A: If you will be presenting material owned or developed by the University, you need to work with your manager to make sure you have permission to use the materials.  If you developed and own the materials, this falls under Academic Freedom.  If you are not sure, talk with your manager.  


Disclaimer: Best practices and interpretations within a field can differ and these differences are often illuminated by the constraints of a research project, researcher's experiences, or trend in the field.  Information and materials presented in the webinars may differ from materials presented in your classroom or other places. Information presented are views of the presenter based on their experience and expertise. 


Chara Price's picture Chara Price | June 18, 2018 11:43 am MST

Are you referring to time limits on when the research or practice project occurred?  We only ask that the topic still be relevant to your peers and encourage you to use the KWB calls as opportunities to brush off re-start older projects. The deadline to submit is Wednesday the 20th. 

Giselle Castillo's picture Giselle Castillo | June 17, 2018 4:16 pm MST

I am interested in submitting a couple of proposals; however, my concern lies in the fact that I am in California (PST), and unable to take time off from work. What are the anticipated KWBA hours and if selected to present could a request be made to present after 3:45 pm PST? 

Chara Price's picture Chara Price | June 18, 2018 11:47 am MST

Hi Giselle! I don't have an answer for you yet but as we are a practitioner University, we will likely have non-traditional conference hours and options to present late.  I would encourage you to submit so that you have a chance to be accepted, and then make a decision.  Although this does not sound like an option for you, if you need rationals for time off, the no registration fee for KWB makes it a very economic professional development opportunity for employers to support attending.  ;) 

Mary "Mimi" Stout's picture Mary "Mimi" Stout | June 18, 2018 12:10 pm MST

Hi Chara,

Time limits for the presentations is what I'm looking for. I got an email that said the time limit for Practitioner Workshps would be 60 min but there is no time limit listed for Research Papers and Innovative Practice Papers in the FAQ. Do you have time limits for those two presntations?

Best wishes,

Mimi Stout

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